Cost savings through CAFM can be determined in practice using ROI-calculations, based on efficiency gains and reductions in Maintenance, energy, and personnel. Studies typically show 20-60% savings in relevant areas. [Source / Source]

Calculation Methods

GEFMA 460 standardizes the economic analysis: Determine costs (introduction, operation) and benefits (savings in 15 functional areas) through investment calculation with an interest factor. [Source]
Steps: 1. Quantify expenses (internal/external) (e.g., hourly rate × time). 2. Evaluate benefits (e.g., € savings per process). 3. ROI = (Benefit – Cost) / Cost × 100, Amortization in 2-3 years. [Source]
Tools how Excel or integrated CAFM-modules automate dashboards for KPIs such as cost per m².[Source​

Practical Figures from Studies

• More than 60% of users save costs through better Transparency and efficiency; Trend study 2013: Optimized documentation and services.

• 20% lower maintenance costs, 15-25% Energy saving, 30-40% faster problem resolution.[Source​

• Energy example: Reduce consumption from 900 to 750 kWh/m² = 16.7% savings through monitoring and measures.[Source​

Through Automation reduce personnel costs by up to 30%.[Source​

Case Study: DEPOT

With 480 Branches: 80% Automation reduced processing time and external costs from notifications; ROI achieved in months through central control.[Source​
Assumption: €10/hour × 1 hr/notification × 80% × 12,000 notifications/year = €96,000 savings.

Table: Typical Savings

Adapt to your portfolio: Multiply area × rate (e.g., 1 million m² × €5/m² savings = €5 million). [Source]