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CAFM-Blog.de | CAFM Software: The Most Expensive Way to Refine Excel?

CAFM Software: The Most Expensive Way to Refine Excel?

CAFM software is intended to bring order, transparency, and efficiency to facility management. In practice, however, it often becomes an expensive system that promises more than it delivers in everyday use. CAFM software is often sold as the great solution for facility management: finally transparency, finally clean processes, finally an end to Excel, email, and operational missteps. That sounds good, but it's also suspiciously smooth. Because anyone who looks closer quickly realizes: it's not the idea that […]

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CAFM-Blog.de | The HOAI is Not the Monster Under the Bed – Why We're Having the Wrong Debates in Construction

The HOAI Isn't the Monster Under the Bed – Why We're Having the Wrong Debates About Construction

When construction projects stall, costs skyrocket, and nerves fray, the culprit (or culprits) is usually found quickly: the fee structure for architects and engineers (HOAI). It's considered a dusty relic, a bureaucratic hindrance, and the enemy of all innovation. However, anyone who knows from their own experience in project and facility management what really goes on at German construction sites and in planning offices (okay, caught red-handed) comes to a different conclusion: We are confusing

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CAFM-Blog.de | Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance understandable. In this guide, you will learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails so you can get started immediately. Maintenance Manual in the CAFM Context: Purpose, Benefits, and Target Audiences In the CAFM context

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CAFM-Blog.de | Building Information Management Software: What Decision-Makers Need to Know

Building Information Management Software: What Decision-Makers Need to Know

Anyone who wants to operate buildings economically over their lifecycle needs more than CAFM and Excel. This article explains in a practical way what functions and data architectures a building information management software must offer, how integration with CAFM is achieved, and which standards, governance, and metrics are relevant for ROI. Decision-makers receive a clear roadmap with a checklist, typical cost frameworks, and concrete KPIs from pilot to go-live. Strategic benefits of Building Information Management for

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CAFM-Blog.de | RACI Matrix as a Lifesaver for Complex Projects

RACI Matrix as a Lifeline for Complex Projects

Who doesn't know it? In everyday IT life or during the implementation of highly publicized facility management systems, an actually simple task often turns into a confusing web of emails, informal agreements, and sudden gaps in responsibility. When a project fails or schedules falter, it's rarely due to a lack of motivation – usually, there's simply a lack of clarity about who is in charge, who is taking action, and who actually only wanted to be CC'd. The RACI matrix

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CAFM-Blog.de | BMS Systems: Selection, Integration, and Practical Tips for Building Technology

BMS Systems: Selection, Integration, and Practical Tips for Building Technology

A BMS forms the central layer for monitoring, control, and data integration in modern buildings and practically determines energy efficiency, fault response time, and operating costs. This guide for facility managers, CAFM managers, and integrators shows specifically how to select suitable BMS solutions, plan CAFM interfaces and middleware, implement security requirements, and design pilot and commissioning processes with clear KPIs. Role and strategic influence of BMS in FM Core assertion: A BMS is practically less of a

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CAFM-Blog.de | BIM Processes in Building Management: Workflow, Roles, and Practical Examples

BIM Processes in Building Management: Workflow, Roles, and Practical Examples

Properly designed BIM processes determine which planning and inventory data are actually transferred to CAFM systems and are suitable as a basis for operation and maintenance. This article provides a practice-oriented framework with typical workflows, clear role descriptions, and technical specifications for data transfer, mapping, and interfaces. Using concrete mapping examples, integration patterns, and a pilot checklist, facility managers and CAFM administrators will learn which steps have short-term priority and how data quality can be measurably ensured. Benefits and objectives of BIM processes in

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CAFM-Blog.de | Accounting: The Basics Explained

Accounting: The Basics Explained

This article explains the basics of accounting and is aimed at readers who want to familiarize themselves with the principles and obligations of this subject area. Accounting, often referred to as the "company's memory," is a systematic procedure for recording, documenting, and analyzing all financial transactions of a company. It serves not only to fulfill legal requirements but also as an essential tool for internal control and decision-making. Financial accounting forms the backbone of every

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CAFM-Blog.de | Debit/Credit Entry in Accounting [Common Problems]

Accrual Accounting [Common Problems]

Accrual accounting is crucial for correct financial reporting. It is effectively mandatory for companies that need a precise and timely representation of their financial situation to make informed decisions. And without accrual accounting, proper bookkeeping becomes difficult ;-) A significant limitation is that inaccurate or incorrect accruals can lead to substantial errors in the balance sheet. These errors can not only have legal consequences,

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CAFM-Blog.de | Achieve Maximum Energy Efficiency in the Household

Energy Management Tools: How to Save Costs and Resources

Sustainability and cost reduction should go hand in hand; energy management is more than just a central tool. Companies face the challenge of optimizing their energy consumption while simultaneously reducing costs. This is where energy management software and its various forms come into play. Energy management refers to the strategic planning and control of energy consumption within a company. It encompasses everything from monitoring energy usage to analyzing data to identify savings potentials

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CAFM-Blog.de | The Best Excuses Why You Shouldn't Implement CAFM Software in Your Company

Common Challenges in Fleet Management and How to Overcome Them

Cost control and budgeting: How can vehicle costs be reduced without compromising quality? Vehicle management and maintenance: What is the best way to maximize vehicle lifespan? Safety and driver training: How can it be ensured that drivers are well-trained? Real-time data and fleet monitoring: Which technologies help to maintain an overview? Telematics solutions and their implementation: How to choose the right tools? In this blog post, we will

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CAFM-Blog.de | BIM Viewer Tools Compared: How to Find the Best Solution

BIM Viewer Tools Compared: How to Find the Best Solution

BIM viewers (especially free ones) have become an indispensable tool for architects, engineers, and construction managers. But what exactly makes a BIM viewer so important? Imagine you are an architect planning a new building. You can't just use simple 2D plans; you need a solution that allows you to view complex 3D models to get a clear idea of the final product. However, choosing the right BIM viewer can be overwhelming.

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CAFM-Blog.de | Digital Inventory Management: End Excel Chaos

Digital Inventory Management: Goodbye Excel Chaos

Welcome to inventory management, where we declare war on Excel chaos! If you've ever wondered how many boxes of inventory are lying around your company or if the last inventory list was actually correct, you're not alone. Traditional inventory management methods are often as outdated as a VCR – they work, but who wants to go back to the past? In the digital age, it's high time to switch to

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CAFM-Blog.de | Infrastructure Definition: Fundamentals & Digital Transformation

Infrastructure Definition: Fundamentals & Digital Transformation

In an era where digital transformation is a ubiquitous topic, infrastructure remains the backbone of any modern society. But what exactly does the term 'infrastructure' mean? A clear infrastructure definition is essential to understand its diverse functions and impacts on economic and social structures. What is infrastructure? In its simplest sense, infrastructure refers to the system of physical structures and facilities – such as roads, bridges, and water pipes – that are necessary

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CAFM-Blog.de | Computer Aided Facility Management: The Ultimate 2025 Guide for Modern Building Management

Computer Aided Facility Management: The Ultimate Guide 2025 for Modern Building Management

Welcome to the world of Computer Aided Facility Management (CAFM), where technology meets building management to optimize processes and utilize resources more efficiently (yes, sounds pathetic, but it's true). And please imagine a fanfare: 'Fanfare ;-)' In an increasingly complex urban landscape, modern solutions are needed to maintain an overview of buildings and facilities. This is where CAFM comes in – an indispensable tool for the digital transformation of

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