CAFM-Blog.de | CAFM Software: The most expensive way to refine Excel?

CAFM Software: The Most Expensive Way to Refine Excel?

CAFM software is intended to bring order, transparency, and efficiency to facility management. In practice, however, it often becomes an expensive system that promises more than it delivers in everyday use. CAFM software is often sold as the great solution for facility management: finally transparency, finally clean processes, finally an end to Excel, email, and operational missteps. That sounds good, but it's also suspiciously smooth. Because anyone who looks closer quickly realizes: it's not the idea that

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CAFM-Blog.de | Fleet Management 4.0: Digital Transformation in Vehicle Fleets

Fleet Management 4.0: Digital Transformation in Fleet Operations

The digital transformation in fleet management is becoming a central factor for cost control, efficiency, and transparency. In this article, we show how Fleet Management 4.0 works: real-time data, IoT sensors, and seamless integration of telematics, fleet management software, and CAFM/CMMS. You will receive a practice-oriented roadmap and concrete implementation steps. Status quo in fleet management In practice, fleet management often lacks real transparency: data from telematics, fuel cards, and maintenance reside in separate systems, without central governance or

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CAFM-Blog.de | The HOAI is Not the Monster Under the Bed – Why We're Having the Wrong Debates About Construction

The HOAI is Not the Monster Under the Bed – Why We Have the Wrong Debates When Building

When construction projects stall, costs skyrocket, and nerves fray, the culprit is usually quickly found: the fee structure for architects and engineers (HOAI). It is considered a dusty relic, a bureaucratic hindrance, and an enemy of all innovation. However, anyone who knows from their own experience in project and facility management how things really work on German construction sites and in planning offices (okay, caught) comes to a different conclusion: We are confusing

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CAFM-Blog.de | CAFM Strategy: Cloud, On-Premise, and the Harsh Reality of Operating Costs

CAFM Strategy: Cloud, On-Premise, and the Harsh Reality of Operating Costs

When looking at the CAFM market in the DACH region, a curious picture often emerges: drones fly through virtual BIM models on glossy brochures, algorithms predict the wear and tear of the chiller unit to the minute, and all of this, of course, happens "in the cloud." But when you then stand in the boiler room of a public building, have no mobile network, and the local ERP system only accepts CSV files from the late 90s, reality quickly catches up. As

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CAFM-Blog.de | Energy Management Software: Benefits and CAFM Integration

Energy Management Software: Benefits and CAFM Integration

With energy management software ("EMS"), potentials for energy savings in building operations can be specifically identified and utilized. This article shows how to convert consumption data from meters and sub-meters into a reliable ROI story and integrate it seamlessly into a CAFM environment. We outline clear selection criteria, a practical implementation roadmap, and key performance indicators (KPIs) that make successes measurable. We have also found a few practical examples. Energy management software in the CAFM context: benefits and goals Energy management software makes the

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CAFM-Blog.de | Building a Maintenance Manual Correctly: Content, Templates, and Digital Implementation

How to structure a maintenance manual correctly: Content, templates, and digital implementation

A well-structured maintenance manual standardizes maintenance processes, reduces the risk of downtime, and makes compliance traceable. In this guide, you will learn how to structure content meaningfully, which templates are truly useful, and how the manual can be digitally implemented in CAFM environments – with concrete fields, workflows, and best practices. We also provide practical examples, implementation steps, and tips on governance, versioning, and audit trails, so you can get started immediately. Maintenance manual in the CAFM context: purpose, benefits, and target groups In the CAFM context

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CAFM-Blog.de | BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM Processes in Building Operations: How BIM is Changing Maintenance

BIM processes increasingly determine how maintenance is planned, controlled, and documented. This article explains in a practice-oriented manner which process steps (as-built maintenance, asset tagging, COBie/IFC data transfer), which requirements for BIM software, and which integration patterns with CAFM and IoT are necessary. You will receive an actionable roadmap, technical specifications for data interfaces, and recommendations on data quality, responsibilities, and KPIs, so that BIM implementation in operations does not fail due to interfaces or unusable data. 1. Strategic relevance of BIM in building operations BIM processes are not changing

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CAFM-Blog.de | Comparing Facility Management Software: Features, Prices, and Decision Support

Compare Facility Management Software: Features, Prices, and Decision Support

The choice of the "right" facility management software often determines costs, operational reliability, and the actual implementation effort. This practice-oriented guide shows which functions really count, which pricing models are common, and how to accurately calculate the Total Cost of Ownership (TCO). In the end, you will receive a weighted evaluation matrix, an RFP checklist, and a shortlist recommendation for typical use cases and company sizes. 1 Market overview and current trends in the facility management software market Brief assessment: The market for

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CAFM-Blog.de | ISO 9001 in Facility Management: Implementation Steps and Benefits for Your Processes

ISO 9001 in Facility Management: Implementation Steps and Benefits for Your Processes

For facility managers and CAFM managers, ISO 9001 is not a bureaucratic label, but a practical tool for process stability, record-keeping, and risk minimization. This guide provides a pragmatic step-by-step roadmap for implementing an ISO 9001-compliant quality management system in facility management, including integration of CAFM functions, KPI suggestions, and audit evidence. At the end, you will find checklists, sample timelines, and concrete templates that you can implement directly in your CAFM. 1. Relevance of ISO 9001 for Facility Management and business objectives

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CAFM-Blog.de | Energy Management Software: Identifying and Measuring Savings Potential

Energy Management Software: Identify and Measure Savings Potential

With energy management software (EMS), consumption data from CAFM, BMS, and smart metering can be consolidated, and savings potentials systematically uncovered. This guide shows concrete steps for data integration, the application of IPMVP and ISO 50015 methods, relevant KPIs, and a simple ROI calculation, so you can prioritize measures and report savings reliably. Why energy management software is a central tool for facility management Key message: EMS shifts facility management from reactive operation to ongoing operational control

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CAFM-Blog.de | Ticket Systems in Facility Management: Setting Up Efficient Fault Reporting and Processes

Ticket Systems in Facility Management: Setting Up Efficient Fault Reporting and Processes

Fragmented fault reports delay responses and drive up costs; central ticket systems create transparency, traceability, and lower MTTR. This guide shows which functional requirements and integrations with CAFM, BMS, and IoT are necessary, how to design processes with SLA and escalation logic, and which KPIs you should measure. You will receive concrete process templates, implementation steps, and a go-live checklist for practical use. Why Ticket Systems Deliver Measurable Added Value in Facility Management Clear Result: Ticket systems reduce actual response times and

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CAFM-Blog.de | Property Management Software: Solutions for Real Estate and Facility Managers

Property Management Software: Solutions for Real Estate and Facility Managers

A Property Management Software often determines today how efficiently buildings are operated, rents are managed, and maintenance is organized. This article explains in a practice-oriented way which core functions are relevant, how Property Management Software differs from CAFM and IWMS, which providers in the DACH and international markets are worth considering, and which selection, integration, and data protection criteria truly matter. With a clear checklist, implementation roadmap, and KPIs, facility managers and IT managers receive concrete steps for a

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CAFM-Blog.de | Corporate Tax: Limited Liability Company, Sole Proprietorship, and Freelance Professions

Facility Management: Definition and What Companies Should Understand by It

In this post, we get to the bottom of the definition of Facility Management (in our humble opinion) and show how FM differs from CAFM and Property Management and what companies should really understand by it. You will receive clear, practical guidance on scope, objectives, and governance, including typical KPIs and metrics. This will enable you to strategically anchor FM, create added value, and make data-based decisions within the company. Definition and Scope of Facility

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CAFM-Blog.de | IT Ticketing for FM in 11 Points [Best Practice & Implementation]

IT Ticketing for FM in 11 Points [Best Practice & Implementation]

Facility teams must process disruptions, maintenance orders, and service requests quickly, traceably, and with little friction between IT and CAFM systems. An IT ticketing system can achieve this if it is correctly integrated, linked with asset and room data, and made available on mobile devices. This guide provides concrete architecture and workflow specifications, migration steps, KPI metrics, and practical provider examples so you can purposefully plan selection, piloting, and rollout. 1. Why an IT Ticketing System Specifically for Facility Teams Creates Added Value Core Claim: A

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CAFM Blog.de | BIM Software Comparison: Which Tools Are Suitable for Facility Management?

BIM Software Comparison: Which Tools Are Suitable for Facility Management?

In facility management, the 3D appearance doesn't matter as much as whether models can be reliably transferred to CAFM and used in operations. This comparison shows which BIM software excels in practical aspects like IFC/COBie export, attribute mapping, API integration, and QA workflows – and where common integration pitfalls lie. You will receive concrete tool profiles, proven implementation paths, and an RFP checklist to technically evaluate providers and limit integration risks. BIM Value Drivers for Facility Management Key Message: The economic leverage of BIM software for

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