Myths about facility management software that you should no longer believe

Another widespread myth about CAFM-systems says that these solutions are too expensive and that it would break the budget to invest in one. Software invested. However, this belief is not only misleading, but can also jeopardise potential Advantages hinder. In order to better assess the cost-benefit ratio, let's take a look at some facts and examples.

First of all, it is important to mention that the costs for CAFM software can vary greatly. Factors such as the size of the company, specific requirements and the chosen software solution play a decisive role. According to a study by *Deloitte*, companies can reduce operating costs by up to 20 % by using facility management software. These savings are achieved through optimised processes and lower resource consumption.

• Example: A medium-sized company invested in a CAFM system to the Automation of maintenance management. Within a year, it reduced maintenance costs by 15 %, which quickly amortised the investment.

"Investment in technology should be seen as a strategic advantage, not a cost."

In addition, many providers offer flexible pricing models, including monthly subscriptions or modular solutions that can be customised to meet specific needs. This makes it possible for companies of all sizes to find a suitable solution without having to make a large investment straight away.

There are certainly initial costs for the Implementation of a new system. However, these are often less than the long-term savings from more efficient processes and improved decision-making thanks to precise data analyses and condition monitoring of systems.

Another aspect is the avoidance of additional costs due to inefficient processes in facility management. An inadequate Maintenance for example, can lead to expensive downtime. This is where modern Operational management solutionsintegrated into CAFM systems, proactive approaches to Maintenance so that damage can be recognised and rectified at an early stage.

Conclusion:
The assumption that CAFM systems are only for large companies or are excessively expensive, fails to recognise the many possibilities and potential savings of these technologies. It worthwhile It is therefore worthwhile for every company - regardless of size - to take a look at these powerful tools.

A widespread belief about Facility Management Softwareespecially in the context of CAFM systemsis that their Implementation is a lengthy and complicated process. Many people think that you have to work on the changeover for months before users finally get to grips with the software. But the reality is often very different.

Modernity Facility management systems are now designed to offer user-friendly interfaces and provide comprehensive training opportunities. According to a survey by *TechTarget*, 72 % of the companies surveyed stated that they experienced the implementation process as smooth and unproblematic. This is not least due to the fact that many providers offer step-by-step solutions. Companies can proceed at their own pace and customise the functions according to their specific requirements.

• Example: A medium-sized company decided to develop a CAFM system gradually. Initially, they focussed on the Maintenance management and later expanded to room management systems. Within three months, they had already achieved significant improvements in the Efficiency determine.

In addition, many providers offer extensive support resources, including tutorials, webinars and personal training sessions. These resources make it easier for employees to familiarise themselves with the system and exploit its potential.

Another often overlooked advantage is the adaptability of modern CAFM systems. Companies do not have to implement all functions at once implement. They can take a selective approach and initially focus on the areas that offer them the greatest added value. This significantly reduces the pressure during the implementation phase.

Conclusion:
The idea that the introduction of CAFM systems complicated and time-consuming, is strongly Obsolete. With the right partners at their side, companies can achieve unification and quickly benefit from advantages such as optimised operating processes.

The myth that only large organisations need building automation systems is widespread and often based on a misconception in the facility management community. In reality, the implementation of CAFM systems and building automation solutions is not only an advantage for large corporations, but can also offer small and medium-sized companies considerable advantages. Advantages bring.

One reason why this myth exists is the assumption that the use of such systems is cost-intensive and complex. However, numerous market analyses show that Building automation systems can also be economical for smaller companies. According to a study by Frost & Sullivan, the integration of automated systems could reduce operating costs by up to 25 %, which is attractive for companies of all sizes.

• Example: A small office building implemented a simple building automation system to control heating and lighting. Within a year, the savings in energy costs were enough to cover the investment, because "the best energy is the energy we don't use".

In addition, modern Facility Management Software-solutions offer modular approaches. This means that companies can select functions that meet their current needs. For example, smaller companies can initially use a simple room management system or maintenance software and later upgrade to more comprehensive automation solutions if required.

Another aspect is flexibility: By using CAFM systems, even small companies can organise their operational processes more efficiently and manage resources better. This not only leads to cost savings, but also helps to increase productivity.

Conclusion:
The idea that only large companies need building automation systems does not do justice to the actual benefits of these technologies. Small and medium-sized companies should seriously consider this option in order to optimise their Efficiency and reduce costs. You can find more information on the successful use of CAFM solutions in our article on CAFM-ConsultantHow to successfully tender and implement CAFM systems.

A widespread myth about the Maintenance management means that it does not require any special software. Many believe that a simple Excel document or even a handwritten list is enough to fulfil the Maintenance and Maintenance organise efficiently. However, this view is not only Obsoletebut can also lead to considerable disadvantages. Reality shows that specialised software solutions such as CAFM systems are crucial for the efficiency and effectiveness of maintenance management.

Modern maintenance software offers functions that go beyond the possibilities of simple spreadsheets. The advantages include:

• Centralised data management: All information on systems and maintenance work is available in one place, which makes searching and analysing much easier.
• Real-time monitoring: CAFM systems allow you to track the status of your systems in real time, which helps to recognise potential problems at an early stage.
• Automated maintenance planning: The software makes it possible to schedule regular maintenance work automatically and set reminders to ensure that no necessary work is overlooked.
• Cost savings: Studies show that companies can reduce their operating costs by up to 25 % by using maintenance software (source: Frost & Sullivan).

"Investing in professional maintenance management software always pays off."

The integrated analysis functions of CAFM systems also help you to make well-founded decisions. Tools for analysing the life cycle costs of systems enable you to develop long-term maintenance strategies and thus not only save costs, but also extend the service life of the systems.

A practical example: A medium-sized company implemented a CAFM system to monitor its entire maintenance process. Within a year, proactive maintenance and optimised processes had reduced operating costs by 20 %. These savings resulted directly from the ability to identify problems at an early stage and initiate targeted measures.

Ultimately, it is clear that the assumption that maintenance management can do without specialised software should be urgently reconsidered. By using CAFM systems, companies can not only increase their efficiency, but also achieve sustainable success in the area of maintenance management.

A widespread myth about the Digitisation in facility management is that it only leads to more complexity. Many fear that the implementation of CAFM systems (Computer-Aided Facility Management) increases the administrative burden and presents users with new challenges. But in reality, the Digitisation make a decisive contribution to simplifying and optimising processes.

Firstly, it is important to note that modern Facility Management Software is designed to support existing processes and not complicate them. A study by McKinsey shows that companies that use digital solutions implementcan increase their efficiency by up to 30 %. These efficiency gains often result from the Automation repetitive tasks and the creation of transparent data flows.

• Real-time data access: With digital solutions, facility managers have immediate access to up-to-date information on maintenance work, room occupancy and energy consumption. This significantly reduces the need for manual queries and reports.
• Centralised interfaces: Many CAFM systems bundle various functions into a single platform - from maintenance planning to room utilisation - which makes it easier to maintain an overview.
• Promote collaboration: Digital tools enable teams to communicate efficiently with each other and exchange information; this reduces misunderstandings and speeds up decision-making.

"Digitalisation is not an obstacle to simplicity, but a key to it."

Let's take a practical example: a medium-sized company introduced a CAFM system to digitalise its maintenance processes. Within a few months, the cost of unexpected repairs was reduced by 25 % as regular maintenance work could now be planned proactively. Instead of confusion caused by unclear communication between departments, everyone involved benefited from a clear overview of upcoming tasks.

In summary, the idea that digitalisation in facility management only brings more complexity is an outdated belief. Rather, modern Operational management solutions designed to make processes more transparent and simpler. By utilising these tools, companies can not only increase their efficiency, but also optimally manage their resources. For more information on effective approaches to implementing facility management software, we recommend our article on the topic Data maintenance in CAFM systems.

It is time to overcome the widespread prejudices about CAFM systems and facility management software. Many of these myths are based on misconceptions or outdated views and can prevent organisations from taking advantage of these technologies. Let's look at some insights that can help you change your perspective.

Cost-benefit analysisA common preconception is that CAFM systems are always expensive. However, numerous studies show that the implementation of such systems can lead to considerable cost savings. According to a study by *Deloitte*, companies can reduce their operating costs by up to 20 % by using facility management software, which can quickly amortise the initial investment.

• Example: A small company implemented a CAFM system and was able to reduce its maintenance costs by 15 % within a year.

"Investing in technology is always an investment in efficiency in the long term."

Implementation effortAnother common misconception is that the implementation of facility management software is complicated and lengthy. In fact, surveys such as TechTarget's show that 72 % of organisations found the implementation process to be smooth. Modern solutions offer user-friendly interfaces and comprehensive training resources.

AdaptabilityThe idea that all companies need the same solution is misleading. Many systems offer modular approaches, allowing each company to select the functions that meet its individual needs. This is particularly true for Maintenance softwarewhich can often be specifically configured.

• Example: A medium-sized company decided to introduce the CAFM system step by step and initially focussed on maintenance management.

"Flexibility and adaptability are key features of successful systems."

Ultimately, it is clear that the beliefs surrounding CAFM systems often stem from misunderstandings or simply outdated information. A critical examination of these myths and an understanding of the real possibilities of these technologies are crucial for informed decision-making in facility management.