Computer Aided Facility Management (CAFM) Software is a powerful instrument for the efficient Administration of properties and technical facilities. These software solutions offer a comprehensive range of functions that enable facility managers to optimise their resources and Operating costs to reduce costs. CAFM systems generally comprise modules for building, space, relocation, maintenance and Energy management.
By integrating these modules, facility managers can centrally manage and analyse all relevant information on their properties and facilities. The Implementation from CAFM software brings numerous Advantages including the Optimisation of work processes, cost savings, increased building efficiency and support in complying with legal requirements. In addition, the software enables more precise planning and control of maintenance and servicing measures, which leads to an extension of the service life of facilities and increased user satisfaction.
Overall, CAFM software helps to increase productivity and improve the economic efficiency of properties and technical facilities.
Key Takeaways
- CAFM software is an important investment for the efficient management of property and facilities.
- The costs for CAFM software are made up of various aspects such as licence models, implementation costs and operating costs.
- The licence models and prices for CAFM software vary depending on the provider and functional scope.
- The implementation costs for CAFM software include customisation to individual requirements and staff training.
- The training and support costs for CAFM software are important factors that must be taken into account in the overall cost calculation.
Cost aspects of CAFM software
Licence fees and implementation costs
The main costs include licence fees, implementation costs, training and support costs as well as operating and maintenance costs. The licence fees for CAFM software can be either one-off or regular, depending on whether it is a purchase or rental licence. The implementation costs include the customisation of the software to the specific requirements of the company as well as the Data migration and integration into existing systems.
Training and support costs
The training and support costs include training employees in the use of the software and technical support from the provider.
Operating and maintenance costs
The operating and maintenance costs include regular updates, Maintenance and any extensions to the software.
Total costs and return on investment (ROI)
In addition, the total costs and the return on investment (ROI) of the CAFM software.
Licence models and prices
The licence models for CAFM software can vary depending on the provider and functional scope. There are different types of licence models, including purchase licences, rental licences and cloud-based subscriptions. With purchase licences, the company pays a one-off fee to use the software, while rental licences involve regular payments.
Cloud-based subscriptions allow companies to use the software as a service and scale it according to their needs. Prices for CAFM software can also vary greatly depending on the size of the organisation, the functionality of the software and individual requirements. Smaller companies can start with basic features at lower prices, while larger companies may require customised solutions with advanced features that are correspondingly more expensive.
It is important that companies carefully consider which functions they need and which licence models best suit their requirements in order to keep costs in check.
Implementation costs
| Category | Costs |
|---|---|
| Software licences | €10.000 |
| Hardware | €5.000 |
| Training | €3.000 |
| External counselling | €7.000 |
The implementation costs for CAFM software cover various aspects, including the customisation of the software to the specific requirements of the company, data migration and integration into existing systems. Customisation of the software can incur additional costs, especially if customised functions or interfaces are required. Data migration involves the transfer of existing Data into the new system, which can also involve some effort.
Integration into existing systems requires a seamless connection between the CAFM software and other company applications. Implementation costs can vary depending on the scope and complexity of the project. Smaller companies with less complex requirements may be able to expect lower implementation costs, while larger companies with extensive customisations and data migrations can expect higher costs.
It is important that companies plan the Implementation carefully check which steps are required and which resources are needed to avoid unexpected costs.
Training and support costs
The training and support costs for CAFM software are an important aspect of the overall cost estimate. Training employees in the use of the software is crucial for its successful use and acceptance within the company. Training costs can vary depending on the scope and duration of the training programme.
In addition, the cost of technical support from the provider should also be taken into account to ensure that help is available quickly in the event of problems or questions. Training and support costs can vary depending on the size of the organisation and the number of employees. Larger companies with more employees may require more extensive training programmes and extended technical support, which can lead to higher costs.
It is important that companies Selection CAFM providers should also consider the quality of the training and support offered to ensure that their employees are adequately supported.
Operating and maintenance costs
Regular updates and maintenance
The operating and maintenance costs for CAFM software include regular updates, maintenance and any extensions to the software. Regular updates are important to ensure that the software is up to date and contains all relevant functions and security patches. Maintenance includes monitoring the performance of the software and fixing any errors or problems that may occur.
Costs for extensions and customisations
Furthermore, extensions or customisations to the software can also incur additional costs. Operating and maintenance costs can vary depending on the scope and complexity of the software. Larger companies with extensive CAFM solutions may need to budget more resources for regular updates and maintenance, while smaller companies with less complex requirements can expect lower costs.
Long-term portability
When selecting CAFM software, it is important that companies also consider the long-term operating and maintenance costs to ensure that they are sustainable in the long term.
Total costs and ROI of CAFM software
The total cost of CAFM software is made up of licence fees, implementation costs, training and support costs as well as operating and maintenance costs. It is important that organisations carefully consider all these cost aspects to obtain a realistic estimate of the total cost. In addition, the return on investment (ROI) and the long-term benefits of CAFM software should also be considered.
The ROI of CAFM software can be diverse and depends on various factors, including the Increased efficiency through optimised work processes, the reduction of operating costs through better use of resources and the improvement of building efficiency through targeted maintenance measures. In addition, CAFM software can also help to comply with legal regulations and minimise risks, which can lead to cost savings in the long term. Overall, it is important that organisations not only look at the immediate costs when evaluating CAFM software, but also consider the long-term benefits and ROI.
Carefully analysing all cost aspects and realistically assessing the benefits can help you make an informed decision when selecting CAFM software.
